How UniSQ Boosted Club Growth and Efficiency with Rubric

AUSTRALIA
Background
The University of Southern Queensland (UniSQ) Student Guild supports student life on campus. In 2024, UniSQ transferred oversight of clubs and societies to the Guild, creating a greater need for a unified solution. The Guild chose Rubric to centralize club management, event coordination, advocacy, and more. Before Rubric, these services were scattered across different platforms or handled manually, making it tough to track and measure impact.
50+
clubs & societies
24,750
students
2
campuses
Challenges before Rubric
Disparate Processes
Various departments used different tools (e.g., spreadsheets, separate advocacy software) with little integration.
Limited Visibility
The Guild struggled to track the number of events, attendance figures, and overall engagement, because data lived in multiple locations.
Clubs in Transition
Once clubs moved under the Guild’s purview, they needed a streamlined tool for affiliation, membership, and event management.
Why Rubric?
Rubric consolidates critical functions – like club affiliation, event planning, and advocacy case management – into a single platform. This appealed to the Guild, which required:
Centralized Management
One-stop access for everything from new club applications to event calendars.
Ease of Use
A simpler, student-friendly system to reduce administrative burdens and encourage more student engagement.
Flexible Reporting
A means to collect and analyze key metrics (e.g., club growth, event attendance, advocacy cases).
Impact
Growth in Clubs
The streamlined affiliation and reaffiliation process has boosted the number of new club applications by 2-3x. More students are showing interest in starting their own organizations than in previous years.
Simplified Club Onboarding
By consolidating everything into one platform – membership management, fee collection, and document storage – it became much easier for new clubs to form and existing clubs to operate.

Unified Processes Across Departments
Instead of juggling multiple tools, the Guild manages clubs, events, and advocacy in one system. This allows staff to “follow the bouncing ball” from start to finish – reducing manual work and improving collaboration.
Better Reporting & Visibility
Staff can now pull data – such as how many clubs are affiliated, the events they run, and how many students access advocacy services – all from one place. This makes quarterly and annual reporting more efficient and accurate.


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