How UniSQ Boosted Club Growth and Efficiency with Rubric

AUSTRALIA

Background

The University of Southern Queensland (UniSQ) Student Guild supports student life on campus. In 2024, UniSQ transferred oversight of clubs and societies to the Guild, creating a greater need for a unified solution. The Guild chose Rubric to centralize club management, event coordination, advocacy, and more. Before Rubric, these services were scattered across different platforms or handled manually, making it tough to track and measure impact.

50+

clubs & societies

24,750

students

2

campuses

Challenges before Rubric

Disparate Processes

Various departments used different tools (e.g., spreadsheets, separate advocacy software) with little integration.

Limited Visibility

The Guild struggled to track the number of events, attendance figures, and overall engagement, because data lived in multiple locations.

Clubs in Transition

Once clubs moved under the Guild’s purview, they needed a streamlined tool for affiliation, membership, and event management.

“Before, clubs had to figure things out on their own - some used spreadsheets, others used basic tools. Nothing was in one place.”

Why Rubric?

Rubric consolidates critical functions – like club affiliation, event planning, and advocacy case management – into a single platform. This appealed to the Guild, which required:

Centralized Management

One-stop access for everything from new club applications to event calendars.

Ease of Use

A simpler, student-friendly system to reduce administrative burdens and encourage more student engagement.

Flexible Reporting

A means to collect and analyze key metrics (e.g., club growth, event attendance, advocacy cases).

“Rubric has allowed us to put a process in place that brings together our events, clubs, and advocacy activities - all in one platform.”

Impact

Growth in Clubs

The streamlined affiliation and reaffiliation process has boosted the number of new club applications by 2-3x. More students are showing interest in starting their own organizations than in previous years.

Simplified Club Onboarding

By consolidating everything into one platform – membership management, fee collection, and document storage – it became much easier for new clubs to form and existing clubs to operate.

Unified Processes Across Departments

Instead of juggling multiple tools, the Guild manages clubs, events, and advocacy in one system. This allows staff to “follow the bouncing ball” from start to finish – reducing manual work and improving collaboration.

Better Reporting & Visibility

Staff can now pull data – such as how many clubs are affiliated, the events they run, and how many students access advocacy services – all from one place. This makes quarterly and annual reporting more efficient and accurate.

What Rubric has done for us is bring together many of the Guild’s functions into one platform, centralizing our activities like events, clubs, and advocacy. It has made operations much easier. For students, they no longer need to create separate Google Drives or Facebook accounts - they can simply log into Rubric, which provides 90% of what they need.
Andrew Johnson
General Manager
UniSQ Student Guild

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