Less admin tasks,
More students engaged.
Seamless plug’n’play solution to help you reduce admin workload and boost student engagement on campus.




Trusted by student unions and universities worldwide
Used by student life teams to engage over 2.5 million students.

























How we change the day-to-day
What our partners see after 1 year with Rubric
73%
average club adoption
40%
increase in student participation
50%
less time spent on admin tasks

Saitsa





Tailor your campus experience
Customize your platform with plug-and-play modules built to fit your needs.
Club Management
Think of it as your personal front-row seat to oversee the activities of your affiliated clubs and societies. Discover your clubs’ sizes, activity levels, and the types of events they host with just a few clicks.
Grant & Funding
Allocate funds effortlessly to your clubs and students as they apply for grants. Our workflow modules categorize each application based on input types, streamlining the process of approving or rejecting claims. Plus, our built-in direct debit system ensures seamless fund transfers.
Club Affiliation & Registration
Affiliating existing and new clubs can be one of the most demanding tasks for student unions. Our modular approach streamlines every step with actionable decisions, eliminating the need to track the progress of each club, giving you the peace of mind you deserve.
Event Approval
Need to approve events created by your clubs? This simple solution enables you to oversee all events being organised and approve them before sales begin, ensuring everything runs smoothly and meets your standards.
File Storage & Compliance Tracker
Centralize documents and training videos to simplify staff communication and effectively share resources with clubs and students. Update club compliance status as new documents are uploaded.
Smart Digital Form
Revamp traditional forms like risk assessments and incident reports into easy, dynamic digital tools. Build forms in minutes with drag-and-drop fields that pull live data from club profiles. Speed things up with smart approval flows that replace messy email chains with one-click decisions.
Student CRM
A centralized student database that captures and connects every touchpoint — events, clubs, forms, and more — to give you a clear picture of each student’s engagement journey. Easily search and manage student profiles, with full activity histories and built-in privacy controls to support data transparency and institutional policies.
Election & Voting
Run secure, flexible elections with customizable nomination forms, candidate profiles, and ballot types like ranked voting, plurality vote, and more. Students can vote from any device using SSO or unique voting codes. You decide when to count and publish results, with a full audit log to track internal actions and keep the process transparent.
Meeting Manager
Run better meetings with collaborative agendas, built-in voting, and easy minute-taking – all in one place. Keep execs aligned, capture decisions in real time, and cut down on post-meeting follow-ups.
Student Engagement Report
Turn data into insight with customizable, drag-and-drop reports built for student life. Create your own dashboards using charts, metrics, and filters to track everything from club activity to event participation – no tech skills needed.
Membership
Keeping track of your members has never been easier. Sell memberships online, in-person, or import an existing list. Plus, customize a digital pass that members can add to their phone’s wallet.
Event & Ticketing
Make the most of our flexible, student-focused ticketing solution, complete with membership validation, tabling options, collaborative events, a secure marketplace, an efficient ticket scanner, and more.
Merchandise Sale
Showcase your merch to the campus community, track orders, and manage inventory – all from one simple dashboard. Get ahead with pre-orders, exclusive deals, and bundles.
Outreach Tools (SMS/Email)
From urgent SMS blasts to regular email campaigns, reaching execs, clubs, and students has never been easier. Save time with our ready-to-use templates and real-time recipient lists, ideal for promoting events or announcing upcoming AGMs.
CMS Website
Engage your campus community with a responsive website that is easy to navigate and update. Use flexible templates to manage content, events, and pages swiftly.
Integrated Event Calendar
Experience the convenience of an event calendar that effortlessly populates events from your affiliated clubs. This smart widget seamlessly integrates with your website, offering interactive ticket purchasing right through the calendar.

Integrated Club Directory
Spotlight affiliated clubs on your website without lifting a finger – club profiles get populated automatically. This makes exploring and joining clubs a fun and easy adventure for every student.

Campus Engagement App
In today’s digital era, with 99% of students owning smartphones and spending hours on them daily, student apps have never been more vital. Engage students instantly with a one-stop solution for events and activities at their fingertips.
Room Booking
Reserve campus spaces for your events and meetings all from the convenience of your own device. Choose the ideal location based on your event size, date, time, and duration.
Volunteering
Centralize and share all on-campus volunteering opportunities on your Rubric board. Streamline the process for students to easily discover and join volunteer initiatives, making it effortless for them to contribute to their community.
Inventory Tracking
The Inventory Tracker allows students and clubs to rent and return equipment online easily, while the student union keeps track of their inventory in real-time.
Tutoring & Mentoring
Bridge the gap between students and tutors to improve academic performance and success. Our tutoring module, integrated into your website and the student app, simplifies connections with automatic listings, performance analytics, and built-in payment functionality.
Case Management
Collect, record, and track all campus-related problems and concerns faced by students securely with automated workflows and simplified response process. Escalate cases to specific staff members, add notes to cases, and monitor progress with an automated dashboard and notifications for new submissions.
Training Module
Create and manage self-paced and live training for club execs and volunteers with deadlines, reminders, and tailored access. Track progress and automatically issue certificates while ensuring the right training reaches the right people.



Unique needs =
Unique solutions
We recognize the unique nature of every student organization, and our goal is to provide you with the tools that suit your specific needs. If you have any special module requests, feel free to get in touch with our team!
Built with your input
Designed in collaboration with university unions, associations and guilds across Australia, Canada, New Zealand, the UK and the US, Rubric stands out from other CRMs by seamlessly integrating administration and end-user management for a truly cohesive experience.






Why student bodies choose Rubric
At Rubric, we do things differently because we genuinely aim to enhance your everyday experience. Here’s how.
We prioritize innovation, constantly reimagining our modules to be both user-friendly and feature-rich, all while keeping students, clubs, and student bodies in mind.
Get started in minutes rather than months. Your time is valuable, and we’ve optimized Rubric to let you harness the full potential of our modules right from the start.
Elevate your campus experience today.
Get in touch with our friendly team to see how we can help you get started.