Anthology Engage Institutions: Smooth Transition with a $10,000 Engagement Grant >>STUDENT ENGAGEMENT PLATFORM
The simpler way to run
Clubs.
Student Groups.
Events.
Student Services.
Memberships.
Campus Programs.
Student Insights.
Plan, manage, and track every aspect of student life with the insights and speed you need to act instantly, all in one place.
Trusted by universities and student unions worldwide
Used by student life teams to engage over 2.5 million students.
How we change the day-to-day
What our partners see after 1 year with Rubric
73%
average club adoption
40%
increase in student participation
50%
less time spent on admin tasks
Rubric makes things very simple. I'm already excited about it! Creating our forms was easy, and I loved all the features that were available especially the conditional logic. That's going to make our lives a lot easier!
Rubric never feels like a sales pitch, it feels like a true partner. Its purpose is clear: to improve club life, events, communication and community building. And it genuinely works.
Since switching from our previous platform, we’ve seen 100% of our clubs actively using Rubric within one week of onboarding, while also reducing staff workload by over 70%. On top of that, the support has been incredible. The migration was smooth, and the team has been fantastic.
It saved us around 20 hours of weekly administrative work, if not more. The turnaround time for responses is excellent. It is indispensable for our team. I wholeheartedly recommend the platform and commend the team for their support.
Rubric's interface has been intrumental in achieving our clubs' objectives. They ensure prompt completion of grants and enable us to maintain accurate records of our spending history, which has been invaluable for compiling financial reports.
Managing clubs used to be a challenge with spreadsheets everywhere. But with Rubric, it's a lot smoother. I get instant notifications about club updates and can easily communicate with them.
We've been using Rubric since 2020 and it's been essential in helping us oversee club activity and manage admin tasks. It's been a game-changer for us.
Your campus, your modules
Select from flexible plug-and-play modules to create the platform that fits your needs.
Club Management
Your front-row seat to all your clubs and organizations. See their members, events hosted, and activity levels at a glance, and dive into any club for detailed insights like forms submitted, attendance rates, and member types. Easily organize and categorize clubs with internal tags, all from a single dashboard.
Smart Digital Form
Revamp traditional forms like risk assessments and incident reports into easy, dynamic digital tools. Build forms in minutes with drag-and-drop fields that pull live data from club profiles. Speed things up with smart approval flows that replace messy email chains with one-click decisions.
Club Registration
Affiliating existing and new clubs can be one of the most demanding tasks for student unions. Our modular approach streamlines every step with actionable decisions, eliminating the need to track the progress of each club, giving you the peace of mind you deserve.
Grant & Funding
Allocate funds effortlessly to your clubs and students as they apply for grants. Our workflow modules categorize each application based on input types, streamlining the process of approving or rejecting claims. Plus, our built-in direct debit system ensures seamless fund transfers.
Event Approval
Need to approve events created by your clubs? This simple solution enables you to oversee all events being organised and approve them before sales begin, ensuring everything runs smoothly and meets your standards.
File Storage & Compliance Tracker
Centralize documents and training videos to simplify staff communication and effectively share resources with clubs and students. Update club compliance status as new documents are uploaded.
Student CRM & Engagement Tracker
A centralized student database that captures and connects every touchpoint (events, clubs, trainings, and more), giving a clear picture of each student’s engagement journey. Easily search and manage profiles, track engagement scores, monitor students at risk, and identify top-performing students to recognize.
Election & Voting
Run secure, flexible elections with customizable nomination forms, candidate profiles, and ballot types like ranked voting, plurality vote, and more. Students can vote from any device using SSO or unique voting codes. You decide when to count and publish results, with a full audit log to track internal actions and keep the process transparent.
Training Module
Create and manage self-paced or live training for students, club leaders, and volunteers. Trainings can include multiple units with videos, documents, and quizzes, and can be required for accessing certain modules or meeting compliance. Track progress, send reminders, and automatically issue certificates.
Milestones
Create custom checklists for any club, student or volunteer group, helping them stay on track with onboarding, orientation, and other key objectives. Each milestone can be easily tracked making progress transparent and project management simple.
Advanced Report
Turn data into insight with customizable, drag-and-drop reports built for student life. Create your own dashboards using charts, metrics, and filters to track everything from club activity to event participation – no tech skills needed.
Membership
Set up membership your way. Create and manage as many membership types as you need, whether they're free or paid, each with its own rules, access, and pricing, all from one place.
Event & Ticketing
Make the most of our flexible, student-focused ticketing solution, with membership validation, recurring events, tabling options, collaborative event management, a secure marketplace, an efficient ticket scanner, and more.
Merchandise Sale
Showcase your merch to the campus community, track orders, and manage inventory, all from one simple dashboard. Get ahead with pre-orders, exclusive deals, and bundles.
Tap & Pay
Tap & Pay is a modern take on the EFTPOS terminal, letting clubs and unions accept card or phone payments directly on their device, no extra hardware needed.
Integrated Event Calendar
Experience the convenience of an event calendar that effortlessly populates events from your affiliated clubs. This smart widget seamlessly integrates with your website, offering interactive ticket purchasing right through the calendar.
Outreach Tools (SMS/Email)
From urgent SMS blasts to regular email campaigns, reaching execs, clubs, and students has never been easier. Save time with our ready-to-use templates and real-time recipient lists, ideal for promoting events or announcing upcoming AGMs.
Integrated Club Directory
Spotlight affiliated clubs on your website without lifting a finger – club profiles get populated automatically. This makes exploring and joining clubs a fun and easy adventure for every student.
Campus Engagement App
In today’s digital era, with 99% of students owning smartphones and spending hours on them daily, student apps have never been more vital. Engage students instantly with a one-stop solution for events and activities at their fingertips.
CMS Website
Engage your campus community with a responsive website that is easy to navigate and update. Use flexible templates to manage content, events, and pages swiftly.
Room Booking
Let students and clubs reserve rooms and spaces online, with availability, approvals and calendars handled automatically — no more double-bookings or email chains.
Volunteering
Centralize and share all on-campus volunteering opportunities. Students can easily discover, join, and contribute to initiatives, while administrators can review and approve applicants, schedule volunteers for programs, and validate attendance.
Inventory Tracking
The Inventory Tracker allows students and clubs to rent and return equipment online easily, while the student union keeps track of their inventory in real-time.
Tutoring & Mentoring
Bridge the gap between students and tutors to improve academic performance and success. Our tutoring module, integrated into your website and the student app, simplifies connections with automatic listings, performance analytics, and built-in payment functionality.
Case Management
Collect, record, and track all campus-related problems and concerns faced by students securely with automated workflows and simplified response process. Escalate cases to specific staff members, add notes to cases, and monitor progress with an automated dashboard and notifications for new submissions.
Document Generator
Automatically generate letters, agreements, certificates, permits, and other documents from customizable templates using form submissions and system data.
Appointments
Let students book appointments with staff through personalized booking links, reducing back-and-forth emails and streamlining advising and support.
Meeting Manager
Run better meetings with collaborative agendas, built-in voting, and easy minute-taking. Keep execs aligned, capture decisions in real time, and cut down on post-meeting follow-ups.
Unique needs =
Unique solutions
We recognize the unique nature of every student organization, and our goal is to provide you with the tools that suit your specific needs. If you have any special module requests, feel free to get in touch with our team!
Built with your input
Developed with universities, student unions, and guilds worldwide, Rubric is the only platform that connects your entire campus (students, clubs, and administrators) on one system. With 95% of student group activity running through Rubric, universities gain a complete view of engagement, participation, and campus-wide activity.
Why student bodies choose Rubric
We do things differently because we genuinely aim to enhance your everyday experience. Here’s how.
We prioritize innovation, constantly reimagining our modules to be both user-friendly and feature-rich, all while keeping students, clubs, and student bodies in mind.
Get started in days rather than months. Your time is valuable, and we’ve optimized Rubric to let you harness the full potential of our modules right from the start.
Elevate your campus experience today.
Get in touch with our friendly team to see how we can help you get started.